Privacy Notice

Who we are

OccPsyence Limited (‘we’, ‘us’, ‘our’) is a private company registered in England and Wales (No. 15408776). We collect, use and are responsible for storing certain personal information about you (‘you’, ‘your’, ‘yours’). We will keep your personal details secure and use the information you provide consistently with applicable privacy and UK data protection laws (including GDPR) and the terms of this Privacy Policy.

 

To whose personal information does this Notice apply?

This Notice describes our practices when using the personal information of:

• Website users

• Business contacts (Clients and their current/former/prospective employees, suppliers and other third parties)

• Persons who visit our OccPsyence pages on social media sites.

This notice will apply whether you have provided the information directly to us or we have obtained it from a different source, such as a third party.

 

The personal information we collect and use

Personal information is information which you can be identified from (and does not include any anonymised forms of information). The categories of information we collect about business contacts includes:

• Personal details including name, office address, work telephone numbers and work email addresses, position title, level, function, and area of interest, and employer details such as organisation name, industry;

• Services provided or purchased;

• Testimonials

• Communications with our business contacts;

• Image capturing, such as photos taken at events, videos, and CCTV footage;

• Information provided from publicly available sources; and

• Any other personal information our business contacts provide in correspondence with us.

 

Personal information obtained by use of cookies or other automated means

We will sometimes obtain information via automated technology. This shall be by use of cookies and other similar technology. A cookie is a small text file which is placed onto your computer or electronic device when you access our website. Similar technologies include web beacons, action tags, local shared objects (‘flash cookies’) and single-pixel gifs. Such technologies can be used to track users’ actions and activities, and to store information about them. Usually this will be in order to monitor and obtain information regarding your website usage (how many times a user visits the website, which pages the user visits, traffic data, location data).

On the first occasion that you use our site we will ask whether you consent to our use of cookies and/or other similar processing technologies. If you do not consent, such technologies will not be used. Thereafter you can opt-out of using cookies at any time or you can set your browser not to accept cookies. However, some of our website features may not function as a result.

For further information on our use of cookies and other similar technologies, please see our Cookies Policy.

 

How we use your personal information

In general, your personal information will be processed for the following purposes:

• Facilitating smooth running of the business through communication with corporate customers, for example, to communicate about the services we provide or to respond to inquiries;

• Creating, maintaining and building upon customer and supplier relationships;

• Business planning;

• To fulfil a transaction initiated by a business contact;

• Keeping accounts and financial records related to any business or other activity carried on by OccPsyence;

• Deciding whether to accept any person as a customer or supplier;

• Business development including to send information that we believe may be of interest to business contacts, such as newsletters and details of upcoming events and to post customer testimonials on our websites;

• For internal analysis and research to help us improve our products and services; and

• Sending administrative information such as notices related to product, service, or policy changes.

 

Sharing of your personal information

We will not share your personally identifiable information (including email address) with anyone working outside the organisation without your explicit permission.

 

How long your personal information will be kept

Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes. Where your information is no longer required, we will ensure it is disposed of in a secure manner.

 

How you can access and update your information

You have the right to request a copy of the information that we hold about you. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate. You also have the right to:

• Object to processing – where data is processed based on our legitimate interests, you have the right to object to this processing based on grounds relating to your situation.

• Withdraw consent – where data is processed with your consent, you have the right to withdraw your consent at any time and we will erase your data.

To exercise your data rights, please contact us using the details below.

 

How this policy applies to linked websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

 

How we update this privacy policy

We keep our privacy policy under regular review, and we will place any updates on our webpage. This privacy policy was last updated on the 1st of April 2024.

 

Who you can contact if you have queries about this privacy policy

Please contact us if you have any questions about our privacy policy or information we hold about you. By email: Gerianne@OccPsyence.com